SUPPLIER QUALITY ASSURANCE REQUIREMENTS (SQAR)
The following clauses, when specifically referenced in the purchase order by number, form a part of the purchase in addition to all other clauses, terms and conditions, and drawings and specifications which are made a part of the purchase order. Unless otherwise specified, specifications referenced herein shall be of issue in effect on the date of request for quotation.
1) GOVERNMENT SOURCE INSPECTION (G.S.I.) - is required prior to shipment from your plant. Upon receipt of this order, promptly notify the government representative who services your facility so that appropriate planning for government inspection can be accomplished. If a government representative does not service your plant, contact the cognizant Defense Contract Management Command (DCMC) for direction. Evidence if G.S.I. must accompany each shipment.
2) NIJSHA ENTERPRISE SOURCE INSPECTION - is required for all materials and services supplied under the purchase order as specified below. Evidence of inspection must accompany shipment. A single verification prior to testing the first lot of material may normally suffice, unless significant modifications are made to program which in the opinion of NIJSHA ENTERPRISE requires re-verification.
A) Previously rejected material - source inspection requirements may be invoked on rejected material which is returned the supplier for repair or replacement against this order. Supplier shall notify NIJSHA ENTERPRISE Purchasing Department prior to shipment of repaired / replaced items to verify source inspection status.
B) Readiness for Source Inspection - supplier is responsible for assuring products are ready for NIJSHA ENTERPRISE’S inspection at the scheduled time. Should an NIJSHA ENTERPRISE representative be required to cancel source inspection after their departure, the supplier is subject to time and travel charges incurred by such NIJSHA ENTERPRISE representative. Supplier’s readiness shall include making available all test and inspection documentation including P.O. and drawings, and inspection / test equipment.
Verification of Qualification Test - Reliability Demo, Burn-in, and Production Sampling is required.
2.2 Inspection of work-in-process at points selected by NIJSHA ENTERPRISE QA is required. NIJSHA ENTERPRISE reserves the right to impose an in- process inspection at any time before delivery and/or as indicated in a Statement of Work (SOW).
2.3 Pre-Cap Visual Inspection per MIL-STD-883 is required.
2.4 Final Inspection/Test prior to shipment is required.
2.5 First Article Inspection (FAI) is required prior to the first delivery of this order. First Article Inspection shall be performed by the supplier using the form AS9102. A completed form shall be forwarded to NIJSHA ENTERPRISE prior to delivery for each different assembly supplied. The FAI shall be reviewed by NIJSHA ENTERPRISE Quality Assurance during the inspection of the first production units. NIJSHA ENTERPRISE QA reserves the right to perform some or all aspects of First Article Inspection at the supplier’s or NIJSHA ENTERPRISE’s facilities. NIJSHA ENTERPRISE disclaims responsibility for material delivered or rejected prior to First Article Approval.
3. QUALITY ASSURANCE MANAGEMENT - The supplier shall maintain an effective quality program in accordance with the applicable clause indicated below for all material and services supplied under the purchase order. The seller’s calibration system shall conform to ANSI/NCSL Z540-1 or ISO-10012-1. Independent MRB authority is not granted; approval for use/delivery of non-conforming material may be granted only by NIJSHA ENTERPRISE’S Quality Assurance Department and must be requested for each specific occurrence in writing. NIJSHA ENTERPRISE reserves the right to perform surveys and audits necessary to assure conformance to the Quality Assurance requirements of the latest P.O. issue in effect unless otherwise noted.
3.1 A Quality Program
in Accordance with ISO 9001:2008.
3.2 An Inspection System in Accordance with MIL-I-45208.
3.3 A Commercial Quality/Inspection System acceptable to NIJSHA ENTERPRISE QA is required.
3.4 Other (as specified in the Purchase Order).
3.5 SELLER’S COMPLIANCE TO ANSI / ASQC Q9001 - Seller shall have a quality program that complies with American National Standards Institute / American Society for Quality Control (ANSI / ASQC) document ANSI/ASQC Q9001, "Model for Quality Assurance in Design / Development Production, Installation, and Servicing." At NIJSHA ENTERPRISE’S request, the seller is subject to periodic audit / assessment of their quality program to ensure compliance to ANSI/ASQC Q9001 requirements. At the discretion of NIJSHA ENTERPRISE, registered ANSI / ASQC Q9001 suppliers may not be subjected to audit and assessment if they have provided a copy of their registration certificate to NIJSHA ENTERPRISE. If NIJSHA ENTERPRISE accepts ANSI/ASQC Q9001 registration and in the event the seller changes registrars, loses registration status, or is put on notice of losing registration status, the seller shall notify NIJSHA ENTERPRISE within three (3) days of receiving such notice from their registrar.
4.0 MIL-STD-480/973 - is applicable to all material supplied under the purchase order. Any changes in design, manufacture, materials or test incorporated after initial NIJSHA ENTERPRISE approval must be re-submitted for NIJSHA ENTERPRISE approval in accordance with MIL-STD-480/973.
4.1 Changes to Manufacturer’s Product - any changes in design, manufacturing, materials or test incorporated after initial NIJSHA ENTERPRISE approval must be re-submitted for NIJSHA ENTERPRISE approval.
5.0 OBJECTIVE EVIDENCE OF QUALITY - must accompany all material delivered under the purchase order as specified below. All certificates and data must indicate as a minimum, the NIJSHA ENTERPRISE purchase order number, NIJSHA ENTERPRISE part number, serial number (if applicable), or date/lot codes (if applicable) and must be approved by the Seller’s Quality Assurance Department, and if NIJSHA ENTERPRISE source inspection is applicable, by the NIJSHA ENTERPRISE Source Inspector. This data must be maintained for a seven (7) year period after completion of the order or as specified on the NIJSHA ENTERPRISE Purchase Order.
5.1 Certificate of Compliance stating that all materials, parts and processes used in manufacturing meet purchase order requirements and that substantiating certificates are on file.
5.2 Certificate of Compliance stating that all materials, parts and processes used in manufacturing meet all requirements for a select group of serial numbers and or date/lot code.
5.3 Certificate of Calibration is required for each item delivered indicating that the equipment is in calibration and is traceable to NIST.
5.4 Certified Variables Data (Measured Values) for each item delivered showing conformance to all inspections / tests specified in the NIJSHA ENTERPRISE Purchase Order or applicable specifications (SCD / SOCD) or NIJSHA ENTERPRISE approved ATP.
5.5 Attribute data (Go, No-Go) for each lot delivered showing conformance to all inspections / tests specified in applicable specifications (SCD / SOCD) or NIJSHA ENTERPRISE approved ATP.
5.6 Attribute data - Supplier shall supply attributes data as follows: A) Microcircuit and semiconductors (non-MIL Spec) shall consist of number tested; number rejected for environmental screens, as called out in the procurement control drawings, PDA attributes data and P.O. number. B) Resistors, capacitors and other electrical parts (non-MIL Spec) shall consist of number tested, number rejected for screening tests as called out in the procurement control drawing and P.O. number.
5.7 Screening Results per MIL-STD-883, Method 5004, indicating the name and location of the facility at which screening was performed.
A) Microcircuits shall be quality level “B” (or better) of MIL-M-38510, or Appendix A of MIL-I-38535.
B) Screening of microcircuits shall be in accordance with MIL-STD-883, Method 5004, Class ”B” with a PDA< 10% Qualification testing shall be in accordance Method 5005.
C) Current Qualified Manufacturer’s listing ( QML ) suppliers or QPL-38510 suppliers in transition to QML, shall follow the detailed screening and qualification requirements specified in Appendix A of MIL-I-38535.
5.9 PROMS - Programmable Read Only Memories must meet the following requirements:
A) Burn - in shall be in accordance with MIL-STD-883, Method 1015, condition D after programming.
B) Electrical tests shall be included marginal “O”’s testing for programming re-verification.
C) Programming equipment shall be calibrated daily for proper pulsing conditions.
D) PROM part making shall be unique and traceable to vendor lot numbers.
5.10 PARTICLE IMPACT NOISE DETECTION ( PIND ) - all microcircuits, hybrids and semi-conductors with an internal cavity shall be capable of passing PIND testing in accordance with MIL-STD-883, Method 2020 and MIL-STD-750, Method 2052 respectively.
5.11 Data supplied in accordance with 5.2, 5.3, 5.4, 6.5, 6.6, 6.7 and 6.8 must show dates of inspection, ( or processing ), limits and conditions and yield ( quantities submitted and acc / rej. data ).
6.0 STANDARDS OF WORKMANSHIP - the supplier must maintain written standards of workmanship directly applicable to the nature and level of work to be performed under the purchase order. A copy shall be supplied upon request. The supplier shall develop, implement and maintain acceptable areas of performance in quality control, purchasing and manufacturing. Supplier proposed workmanship standards must be approved in writing by NIJSHA ENTERPRISE's Quality Engineering.
6.1 The material and workmanship shall conform to the latest revision, at the time of the RFQ, of MIL-STD-454 requirements 4 and 8 and applicable “Pass-Down” requirements written within the standards (requirement 16, printed writing, etc.).
6.2 Commercial workmanship shall be in accordance with the latest revision of IPC-A-610 and IPC-A-620 at the time of the RFQ.
6.3 Workmanship and process control shall be in accordance with MIL-STD-2000A.
6.4 Workmanship and process control shall be in accordance with the latest revision of J-STD-001 unless specified on the NIJSHA ENTERPRISE Purchase Order.
7.0 A Statement Of Work (SOW) applies to this order. The supplier is responsible to comply with all SOW requirements. All questions or concerns regarding the SOW must be forwarded to NIJSHA ENTERPRISEs’ supplier Quality Management in writing prior to performance of the subject order.
8.0 CASTING REQUIREMENTS - casting shall meet all applicable drawing requirements. An inspection report listing actual measurements of all dimensions must be supplied with the first article of the initial order. All castings supplied shall not exceed applicable limitations of porosity, distortions, shifts, corrosion and shall meet dimensional requirements. Repairs shall not be made to defective items without prior approval from NIJSHA ENTERPRISEs’ Quality Assurance Department.
9.0 WELDING QUALIFICATION - fusion welding shall be performed by welders certified to MIL-STD-1595. Resistance welding machines shall be certified to MIL-W-6858.
10.0 RADIOGRAPHIC INSPECTION - shall be performed in accordance with MIL-C-6021 and MIL-STD-453. The seller shall furnish X-rayed film and TWO copies of the laboratory report, identifiable to the items X-rayed, with each shipment.
11.0 MAGNETIC PARTICLE / PENETRATION INSPECTION - as applicable, shall be performed in accordance with MIL-I-6868 or MIL-I-6866; certified test reports shall be submitted with each shipment. Personnel performing inspections shall be in accordance with MIL-STD-410.
12.0 CHEMICAL / PHYSICAL CERTIFICATION - shall be furnished with each shipment. The heat, batch, melt numbers, etc., shall be included in the certificate.
13.0 CERTIFIED LIGHT TEST DATA - The seller shall take light measurements in accordance with the applicable specification and data which includes high and / or low readings, identifiable by Serial Number and / or date codes to the delivered items. Method of measurement and data correlation is subject to NIJSHA ENTERPRISE approval.
14.0 LIMITED LIFE MATERIAL - seller shall identify each item, package or container with the manufacturing date and shelf life expiration date. Rubber products shall be identified as to cure and mold date. In no case shall material be supplied with more than 20% of its useful life expired.
15.0 REQUEST FOR FAILURE ANALYSIS - failure analysis and corrective action on all failures which may occur that are associated with the item(s) delivered on this purchase order were required.
16.0 ACCEPTANCE TEST PROCEDURE - must be submitted for NIJSHA ENTERPRISE approval for each item, at least sixth (60) days prior to acceptance testing.
17.0 SUPPLIER QUALITY ASSURANCE PROGRAM REQUIREMENTS - the supplier shall control sub-tier purchases in compliance with the requirements of MIL-STD-1535. When subcontractors or other sub-tier suppliers are used, the supplier is responsible to assure that his suppliers comply with MIL-STD-1535 and the appropriate of this specification and all other applicable elements of the P.O. from NIJSHA ENTERPRISE.
18.0 TRACEABILITY - Traceability Identification by Lot- shall be furnished in accordance with the provisions of NIJSHA ENTERPRISEs’ QCI-55Q-005 and QCI-5F-001. The supplier must complete form QCI-5F-007.
18.1 Traceability identification by Serial Number for off-load Vendors-shall be furnished for each contained within each top level deliverable assembly. As-Built (ABLs) shall be provided containing serial number and revision of said items.
19.0 PRINTED CIRCUIT BOARDS / FLEX PRINTS SPECIAL MARKING - mark permanently and legibly with NIJSHA ENTERPRISE Vender Code Number followed by the four (4) digit Date Code (Week and Year) in an area free of circuitry.
20.0 PACKAGING - unless otherwise specified in the purchase order, the supplier shall package material in a manner that will assure protection against corrosion, oxidations, deterioration and physical damage during shipment to NIJSHA ENTERPRISE. Bulk packaging may only be used if and when the component lead integrity is maintained and material is protected against damage. In all cases, only ESD protective packaging may be used for all electronic components. No plastic bags or other containers are permitted in our stockroom or on the manufacturing floor - see ( A ) below, as applicable.
A) Static Sensitive Devices - ESD protective packaging requirements of the unit packs of Class I Class II items as defined in the latest revision of MIL-STD-1686 shall conform to the following:
(1) Protection shall be provided to prevent physical damage and to maintain leads and terminals in the manufactured condition under handling and transportation environments. Materials used for this protection shall be non-corrosive and provide protection against triboelectric generation of static electricity. Conductivity shunting foam, bars or clips shall be applied on electrical connectors to short all connector pins and the connector together.
(2) Unit packs shall be enclosed in an ESD protective material suck as that conforming to MIL-B-81705 Type I, to provide protection from electrostatic voltage sources of at least 4,000 volts in the form or field or direct discharge.
(3) Outer surface of the package shall be marked with the caution statement or as otherwise approved by NIJSHA ENTERPRISE.
21.0 MIL-S19500F SEMICONDUCTOR DEVICES
A) Purchase Orders to Device Manufacturers - The following statement applies: During performance on this order, your quality control or inspection system and manufacturing processes are subject to review, verification and analysis by authorized Government representatives. Government stamping of lot traceability documentation is required. Government release of shipment is not required unless notified.
B) Purchase Orders to Other Suppliers - The following statement applies: During performance on this order, your control of devices lot traceability documentation and your inventory control for MIL-S-19500FJan branded devices are subject to review, validation and verification by an authorized Government representative. Government release of shipment is not required unless you are otherwise notified.
22.0 SOFTWARE QUALITY PROGRAM - the supplier’s software quality program shall conform to the requirements of the applicable NIJSHA ENTERPRISE specifications. NIJSHA ENTERPRISE retains the right of review and disapproval of the program.
22.1 The Software Quality Program shall be in accordance with the latest revision of MIL-S-52779 at the time of the Purchase Order.
22.2 The Software Quality Program shall be in accordance with the latest revision of DOD-STD-1679 at the time of the P.O.
22.3 The Software Quality Program shall be in accordance with the latest revision of DOD-STD-2167, 2168 at the time of the P.O.
22.4 The Software Quality Program shall be in accordance with the latest revision of MIL-STD-495 at the time of the P.O.
22.5 The Software Quality Program shall be in accordance with the latest revision of MIL-STD-973 at the time of the P.O.
22.6 The Software Quality Program shall be in accordance with the latest revision of ISO 9000-3 at the time of the P.O.
22.7 A Software Quality Program acceptable to NIJSHA ENTERPRISE is required.
23.0 PRINTED CIRCUIT BOARDS - each different date code lot / and part number supplied under this order shall have been subjected to Group A inspection per MIL-P-55110 of the revision in effect at the time of the RFQ. Objective evidence of Group A inspection shall be submitted with each lot delivered to NIJSHA ENTERPRISE along with pre-thermal and thermally stressed micro sections. In a mounted cross section ready for solder ability testing and can be a piece of a board rejected for other issue.
23.1 PRINTED CIRCUIT BOARDS - a solder sample representative of the lot processed shall be submitted with each date code and / or part number supplied under this order. This sample shall only be used for solder ability testing and can be a piece of a board rejected for other issue.
24.0 NON-STANDARD PARTS APPROVAL - the supplier must apply to NIJSHA ENTERPRISE for approval for the use of non-standard parts and materials in accordance with MIL-STD-965.
24.1 NON-STANDARD PARTS APPROVAL - the supplier must apply to NIJSHA ENTERPRISE for approval for the use of non-standard parts and materials.
25.0 QPL REQUIREMENT - the MIL, AN and MS parts supplied against this purchase order shall be manufactured by only QPL sources. The inclusion of products from the QPL does not relieve the supplier of their responsibility for providing supplies which meet all specification requirements for performing the inspections and tests specified for such material.
26.0 INTERCHANGE ABILITY - all items purchased under this purchase order are to be completely interchangeable. Any deviation to any of the supplier’s design, processes or procedures require approval by NIJSHA ENTERPRISE. The supplier shall be liable for all NIJSHA ENTERPRISE’s costs associated with the discovery and retrofit of non-interchangeable parts.
27.0 CLAUSE GROUP 1: For standard components all these clauses apply: 3.0, 3.2, 4.0, 5.0, 5.1, 20.0 and 26.0. For semi-conductors procured to MIL-S-195-F, all the following clauses apply: 3.0, 3.2, 4.0, 5.0, 20.0, 21.0, 25.0 and 26.0. This order is considered a Group II purchase, as defined in MIL-STD-1535A, therefore said standard is hereby invoked in its entirety.
28.0 ITEMS NOT SUBJECT TO QUALITY ASSURANCE: NIJSHA ENTERPRISEs’ Quality Engineering has reviewed this P.O. and has determined that the items on this P.O. do not require Quality Assurance clauses.
29.0 QUALITY ASSURANCE PLAN - a detailed procurement specific Quality Assurance Plan shall be submitted to NIJSHA ENTERPRISE for approval at least 90 days prior to acceptance / inspection of materials to be provided under this purchase order. Major inspection / test points are to be identified in relation to the overall manufacturing flow cycle. The seller’s Quality Assurance procedure manual, if specified, shall also be provided with the plan.
30.0 COMMERCIAL STANDARDS - for standard components for commercial NIJSHA ENTERPRISE products, the following clauses apply: 3.0, 3.3, 5.0, 6.1, 21.0, 20A and 26.0.
31.0 MARKING: Items shall be marked legibly and permanently. Marking requirements shall include the following:
A) Supplier’s identification or cage code.
B) Part number and revision.
C) Electrostatic sensitivity identification marking, if applicable.
D) Identification of reference designation and polarity as required or if applicable.